Manor Elementary PTA

Emergency Preparedness Coordinator: 

Check bags (one in each classroom) to ensure materials have not expired. Done once a year. Also attend approximately six district meetings.

Field Trip Financial Assistant: Gather checks and forms that the teachers received from parents at the beginning of the school year. Keep tracking sheets of what is received and how much and what is outstanding. Ensure that all checks and scholarships are received from every parent by working through the teachers. Provide tracking sheets and checks to Financial Secretary for deposit and scholarship forms to YES.

Financial Books Review: Reviewing books is a routine requirement of PTAs. Please come help review the books and check balances. Audits happen twice a year. 

Financial Secretary: No financial background necessary. Duties involve that you stop by the front office on a weekly basis to gather check requests. Go through them and if ok, sign off and leave for the Treasurer to then cut checks. At times, need to make bank deposits to the PTA bank account. This position is part of the Executive PTA Board which meets monthly on campus during school hours.

Grant Writer: There are loads of grants available to schools but teachers are usually too busy and may lack the experience to find the grants and write them. What a great value to our school this position would be! People to take this position would: (1) Seek out grants (we know websites and resources where you can find grants) and report to the PTA Board on any findings of interest. PTA Board/Principal will find out if there is teacher interest. If so, then you would work with the interested teachers to write the grant and submit. (2) Serve as a point-of-contact for teachers and parents to contact you with grant suggestions or request that you locate a needed grant. (3) Work with other grant writers in our school district. There is a district-wide agreement that any grants one school does should be offered up to the others schools in case they would like to be a part of it. You may then be writing a grant for multiple schools or helping on a grant led by another school.How much time will this take? It’s up to you. Last year we wrote one grant. Take on as much or as little as you can. You don’t have to have experience with grant writing. If you have the desire, PTA will pay for a class so you can learn if you’re interested. There are also books on the subject at the Fairfax Library.

K/1 Get Moving Event Coordinator: We held the first Get Moving! event in 2008 for all the kindergardeners and 1st graders. The program is all set up (although always open for changes if you prefer). Work with teacher Kim Travaglini-Lawrence early in the school year of 2009 to put on this event. Lots of fun for the kids and parents and a great way to support the message that exercise is an important part of their education.

Historian: The Historian keeps track of how many volunteer hours occur at Manor School (a rough count is OK) and fills out a form at the end of the school year to be sent to the District PTA (Marin County). Form includes a paragraph or two about our best programs. Also documents the year through pictures and creates an album to be saved for historical purposes.

Hospitality Coordinator: This position coordinates refreshments for the quarterly PTA meetings and any miscellaneous meeting refreshment needs throughout the school year. This includes the first day of school welcome breakfast (coffee/muffins/fruit). You are not required to cook or make anything. PTA will fund and you may purchase for reimbursement or seek out volunteers to bake.

K-5 Room Parent Coordinator: This position serves as a resource for room parents who need help in their roles. This includes maintaining a binder of information that is distributed to all room parents at the beginning of the year. This person is also is the conduit for passing information to parents as needed. (For instance a volunteer request would be sent to the Room Parent Coordinator who then emails to all room parents who then email to all parents). 

Landscape Co-Coordinator: The Landscape committee ensures that the landscape plan continues to move forward through meetings with district and school personnel. This committee is also responsible for campus clean up days. We need at least one other person to help Shelby lead this group.

Landscape Committee: Oversee the long-term plan for improving school grounds. Coordinate two campus clean up days to weed and prune. 

Lap-a-thon Coordinator: Coordinate the annual lap-a-thon that’s held mid-May. Solicit volunteers (Volunteer Coordinator will help you) to help out on the day of the event. Send out sign up sheets to the families through the teachers and collect and tally up. Monies raised go PTA if the WinterFaire did not raise to the $85 per child limit. All additional funds raised go to YES.

Legislation Liaison: The legislative liaison learns about and communicates current issues related to education. Keep Manor parents informed about issues and provide resources for parents to communicate with their legislative representative. You might be surprised how many different issues there are currently at the local, state and national level. Take on as little or much as you want. Click here for ideas and click here. One piece of legislation can have far more impact on children than any fundraiser.

Lice Check Coordinator: This position requires at the start of school to meet with the Nurse to determine frequency and timeframe of school-wide lice checks. Check with Sheryl that kits are complete with supplies and class lists (do this for her if not already complete). Contact Volunteer Coordinator to obtain room parent lists and their emails. Two to three weeks ahead of check, put notice in newsletter of the “how-to” training availability and contact room parents  as to what/when. Send out another reminder one week ahead. Double check on the lice check day that all classes checks are complete. Pat yourself on the back for having completed this enviable duty!

Lost & Found Coordinator: This position manages the Lost and Found wardrobe to ensure that it does not overflow, notifies when it will be sorted through and donated throughout the year.

MAP Room Coordinator: 

Newsletter: Set up each week’s newsletter and provide to the principal to complete and send out.

Membership Drive Coordinator: Encourage parents, grandparents, faculty and friends to become members of PTA. Drive occurs within the first few months of school and then your job is done! Could be a combination of several efforts such as newsletter notices, distributing sign up sheets via the teachers, mailings to families, etc. There’s lots of ideas already for you to run with or come up with some of your own. Although we’re several months into the school year now, you can still help.  Click here for more info.

Membership Tracking Coordinator: Time requirement is for about the first four months of school year. Excel spreadsheet skills required. 

Soon after school starts, about once a week go to the front office and collect the PTA membership forms and checks. Record check information on membership forms and then put checks in the PTA safe in the front office. Then take the membership forms home and record membership information in a spreadsheet (prior year’s spreadsheet provided). Provide PTA President with an updated excel report each month.

Parent Education Coordinator: About four educational classes for parents are offered throughout the Ross Valley School District and one is held at each school. This person would work with other parents in the district to identify what classes would be held at each of the schools. You would then promote all the events and coordinate the ONE event held at Manor. You will have a budget for any expenses such as a speaker. Some examples from last year is the Conscious Discipline DVD series and Get Ready Marin. 

Parliamentarian: The Parliamentarian assists the President at the 4 general PTA meetings to give advice on parliamentary procedures (like the proper words to use to conduct a vote). We follow Robert’s Rules of Order. If you have knowledge about this or are willing to learn (we can get you the abbreviated book) please help!