The following is a list of all the PTA positions at Manor School. We are currently seeking volunteers to fill many of these positions. Thank you for all your help and support! Questions? Ready to get started? Complete our Volunteer Form.
Legacy Volunteer Positions
Back-To-School Barbecue Coordinator
Occurs one Friday every September. Coordinate the PTA barbecue for the school. This is a well-attended, fun event that brings much of the community together! Responsibilities include: placing a (pre-determined) Costco food order to be delivered to campus (using PTA funds). Hire a band (we have suggestions if desired). Request volunteers (Volunteer Coordinator can help you) for set-up, grilling and clean-up. Post signs throughout school for potluck and put notice in newsletter. Attend event and help guide volunteers with their jobs.
Birthday Books Coordinator
Families have the option to donate a book for the school library in celebration of their child’s birthday. The duties of this position are to coordinate those efforts with the librarian and families, and to send out donation letters.
Book Fair Coordinator
The coordinator organizes the arrival of the materials and works with volunteers to set up, run the cash registers for the week and then break down materials. This is an important fundraiser for the school that teachers, students and parents all enjoy. Proceeds go to YES.
Box Top Coordinator
This person will collect the Box Tops and submit to General Mills (twice a year in October and February) for payment to Manor School PTA.
Community Classroom Volunteer Coordinator
Find volunteers from the community to assist teachers in the classroom. Work with Marin County School Volunteers, too.
Emergency Preparedness Coordinator
Make sure our school and staff have the necessary items and knowledge to deal with an emergency on campus.
End-of-Year Fiesta Coordinator
Event typically held end of May or early June. Coordinate the PTA fiesta for the school. This is a well-attended, fun community-building event! Responsibilities include: placing a food order, hiring a band or entertainment, promoting the event and arranging for volunteer staffing including set-up, serving, and break-down. Attend event and help guide volunteers with their jobs.
Field Trip Financial Assistant
Gather checks and forms that the teachers received from parents at the beginning of the school year. Keep tracking sheets of what is received and how much and what is outstanding. Ensure that all checks and scholarships are received from every parent by working through the teachers. Provide tracking sheets and checks to Financial Secretary for deposit and scholarship forms to YES.
Financial Books Reviewer
Reviewing books is a routine requirement of PTAs. Please come help review the books and check balances. Audits happen twice a year.
There are loads of grants available to schools but teachers are usually too busy and may lack the experience to find the grants and write them. This position involves: (1) Seeking out grants and reporting to the PTA Board. PTA Board/Principal will find out if there is teacher interest. If so, then you would work with the interested teachers to write the grant and submit it. (2) Serving as a point-of-contact for teachers and parents to suggesting or requesting grants. (3) Working with other grant writers in our school district. There is a district-wide agreement that any grants one school does should be offered up to the others schools in case they would like to be a part of it. You may then be writing a grant for multiple schools or helping on a grant led by another school. Take on as much or as little as you can.
No financial background necessary. Duties involve working with the treasurer, tracking field-trip donations and scholarship requests, and making bank deposits to the PTA bank account. This position is part of the Executive PTA Board.
The Historian keeps track of how many volunteer hours occur at Manor School (a rough count is OK) and fills out a form at the end of the school year to be sent to the District PTA (Marin County). Form includes a paragraph or two about our best programs. Also documents the year through pictures and creates an album to be saved for historical purposes.
This position arranges for refreshments at various PTA meetings and any miscellaneous meeting refreshment needs throughout the school year. This includes the first-day welcome breakfast (coffee/muffins/fruit). You are not required to cook or make anything. The PTA will cover costs and/or you may seek out volunteers to bake.
The Landscape committee ensures that the landscape plan continues to move forward through meetings with district and school personnel. This committee is also responsible for campus clean-up days.
Oversee the long-term plan for improving school grounds. Coordinate two campus clean up days to weed and prune.
Coordinate the annual lap-a-thon that’s held in mid-May. Solicit volunteers to help out on the day of the event. Send out sign-up sheets to families through the teachers and collect cash donations (most are made online). Monies raised go PTA.
Lap-A-Thon Financial Assistant
Gather checks and forms that the teachers received from parents for the Lap-A-Thon event (usually held in May). Keep tracking sheets of what is received. Provide tracking sheets and checks to Financial Secretary for deposit.
The legislative liaison learns about and communicates current issues related to education. Keep Manor parents informed about issues and provide resources for parents to communicate with their legislative representative. You might be surprised how many different issues there are currently at the local, state and national level. Take on as little or much as you want. Click here for ideas and click here. One piece of legislation can have far more impact on children than any fundraiser.
Lost & Found Coordinator
This position manages the Lost-and-Found wardrobe to ensure that it does not overflow, and takes care of donating goods left there twice a year.
Manor Mentors Coordinator
Pair incoming kindergarten and other new-to-Manor families with families who already know their way around. Objective is to make their transition into the school easier, answer any questions they might have, etc.
Membership Drive Coordinator
Encourage parents, grandparents, faculty and friends to become members of PTA. Drive occurs within the first few months of school and then your job is done! Could be a combination of several efforts such as newsletter notices, distributing sign-up sheets via the teachers, mailings to families, etc.
Membership Tracking Coordinator
Time requirement is for about the first four months of school year. Soon after school starts, about once a week go to the front office and collect the PTA membership forms and checks. Record check information on membership forms and then put checks in the PTA safe in the front office. Then take the membership forms home and record membership information in a spreadsheet (prior year’s spreadsheet provided). Provide PTA President with an updated excel report each month.
Manor Wear Coordinator
Create t-shirts, sweatshirts, stickers, magnets, and other goodies with the Manor School logo to show our school pride.
Parent Education Coordinator
Recruit speakers to give workshops that are meant to educate your fellow parents (the PTA will cover speakers’ fee). These take place about four times over the course of the school year. Work with the parent ed coordinators at other district schools to develop events for the larger community.
The Parliamentarian assists the President at the three general PTA meetings to give advice on parliamentary procedures (like the proper words to use to conduct a vote). We follow Robert’s Rules of Order. If you have knowledge about this or are willing to learn (we can get you the abbreviated book) please help!
Picture Day Coordinators
Picture day tends to be in early October each year. We need a few volunteers to let each class know the photo people are ready for them, to help comb the childrens’ hair and general tidiness. The coordinator requests volunteers as the event nears through the Volunteer Coordinator, gives instruction to the volunteers and helps out as well.
Reflections is a national PTA recognition and achievement program that believes art should be part of a child’s well-rounded education. It is a competition with multiple categories such a dance choreography, photography, music composition, documentary films, painting, etc. What I’ve seen produced out of this program is outstanding. But hey, our kids are pretty outstanding too! It’s a great honor to receive one of the Reflection awards. The Reflections Co-Coordinator will work with Velvy Appleton–who spearheaded our first Reflections program last year. Submit artwork to the Reflections program and report back on who the winners are! State winners get to attend the annual convention and receive standing ovations from thousands of PTA admirers! Learn more
Room Parent Coordinator
This position serves as a resource for room parents who need help in their roles. This includes maintaining a binder of information that is distributed to all room parents at the beginning of the year. This person is also the conduit for passing information to parents as needed. (For instance, a volunteer request would be sent to the Room Parent Coordinator, who then emails all room parents, who then email all parents).
Safe Routes to School Coordinator
Help facilitate safer routes to school for those who bike or walk…which is a lot of us! Also, encourage families to bike and walk more to school and provide education on the importance of it. In prior years this included getting three new crosswalks installed (two on Sir Francis Drake and one on Oak Manor), the bike/pedestrian bridge near SFD Blvd, a bike-safety rodeo on campus, a punchcard program to encourage more walking/biking to win great prizes, and weekly morning snacks for bikers/walkers. Coordinate weekly helpers for the morning snacks and punchcard program.
Safe Routes to School Helpers
Help with our Safe Routes to School programs. The job entails being at school by 8:00 a.m. about 3 to 4 times throughout the year. The table is a greeting place for those who walk, bike or carpool to school, and helps encourage those who don’t to problem-solve ways they might. Snacks are available for volunteers to use for the table, or they may bring their own morning goodies. Volunteers are also involved in the end of the year ‘pollution punchcard’ contest.
Set up each week’s newsletter and provide to the principal to complete and send out.
This position is part of the executive board. Take notes at each meeting and distribute to the membership. Great way to get to know what’s going on and get to know the principal.
Staff Appreciation Coordinator
Using PTA funds, provide treats (foodstuffs, soaps, flowers, etc.) for the school staff. Also coordinate the annual Teacher Appreciation luncheon in the spring.
From time to time there are Manor families in need and unfortunate situations can hit families without warning. PTA cares about all our families and our children. Please develop a program that can identify families in need and organize ways for them to receive donations and help.
Variety Show Coordinator
Work with the school to set the schedule for the performance and rehearsals, publicize the show, run rehearsals and practices, find people to do lights and program…and run the show!
Fill all volunteer positions (mostly occurs at Back-to-School events) and provide job description information and guidance to volunteers.
Maintain content on the PTA website. Post news updates and keep page copy current. WordPress knowledge required.
Attend school meetings in regards to topics that pertain to the wellness of our students and staff. Topics include, but are not limited to, school lunch program and indoor air quality.
Winter Faire Coordinator
Coordinate the efforts of all the volunteer help to produce the Winter Faire. This is a major fundraiser for our school, and a wonderful community-building event.
WinterFaire Silent Auction Chair
Be the HERO for Manor School! The silent auction raises the most money from all the Winterfaire activities. Grab a couple of friends and divide up the duties. Last year’s coordinator will show you how and help with everything beforehand. Requires a couple of hours each week before the event to enter donations on your PC. More time will be needed as the event draws near (but its all over before Thanksgiving!).
The following positions are for Manor parents willing and able to support the school’s relationship with the YES Foundation, a non-profit organization that secures the necessary funding and advocates for programs that provide all children in the Ross Valley School District access to a complete education, including meaningful and sustained exposure to the arts and other vibrant educational programs. Learn More
“Friends of YES” (FOY) Campus Liaisons
“Friends of YES” are parent classroom representatives that put a familiar face to some of the YES handouts that are distributed throughout the year.
“Friends of YES” (FOY) Classroom Representatives
For each classroom, a YES Representative is needed. They get their information from the FOY Campus Liaison (above position). Please help parents in your child’s classroom stay informed about YES.
Wine Lot Auction
Only requires about three hours of time and is done March-April. Be the school liaison for announcing, collecting (from the front office) and delivering wine donations from Manor (to a specified person at YES).
YES Assembly Coordinator
Work with YES to book all the YES assemblies on campus.